Northwest HERC

Administrative Assistant 3

Online applications must be received before 11:59pm on:
May 12, 2026
If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):
105G-YN_CS_NPS - Administrative Assistant 3

Business Title:
Administrative Assistant 3

Employee Type:
Classified

Position Details:

The Opportunity:

Under general supervision, the Administrative Assistant 3 performs a variety of professional level assistant duties for the Office of Research (OR). This position provides support for key OR committees, purchasing, travel, financial monitoring/reconciliation, personnel processes, and daily reception.

25% Office of Research Committee Support

25% Financial/Budget Support

25% Administrative Support

15% Personnel Support

10% Other

Additional Information:

This is a full time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary:

$3,925 to $5,271 | Range 44 (Steps A-M) | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.

Benefits:

WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.

Required Qualifications:

• High school diploma or equivalent AND three years of clerical, office or administrative experience, OR an Associate's degree in business administration, public administration, or a closely related field may substitute for experience, AND one year of experience as an Administrative Assistant 2 OR two years as an Administrative Assistant 1 OR equivalent education/experience.
  
• Demonstrated computer experience with Microsoft Office suite.
  
• Demonstrated experience effectively handling confidential and sensitive information.
  
• Demonstrated oral and written communication skills.
  
• Demonstrated ability to work well as part of a team, interact with diverse groups of people in a positive and professional manner and maintain good working relationships.
  

Preferred Qualifications:

• Demonstrated work experience arranging and reconciling business travel.
  
• Demonstrated working knowledge of WSU Business Policies and Procedures.
  
• Prior WSU work experience.
  
• Demonstrated knowledge of research misconduct process and/or university compliance in general.
  
• Demonstrated experience using an electronic calendaring system.
  
• Experience in legal environment.
  

Position Sponsorship Eligibility:

Not eligible for work visa sponsorship

About Department/College/Area/ Campus - Office of Research

Area/College: Office of Research
Department Name: Finance & Administrative Team
Location: Pullman, WA

Application Instructions:

Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume
2) Cover Letter

• External candidates, upload all documents in the 'Application Document' section of your application.
  
• Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the 'Resume/Cover Letter' section of your application.
  
• Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.
  
• Reference contact information will be requested later in the recruitment process through Workday.
  

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:
Full time

Position Term:
12 Month

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU's Compliance and Civil Rights, the Department of Education's Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/

To apply, visit https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Pullman-WA/Administrative-Assistant-3_R-14855

Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.







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